Ok ladies ... It's taken me forever to write but what are your thoughts on this - my grievance letter to my boss. Please be honest as I don't want to look like a tool when I email it to him!!
Dear Mr 'Boss',
I am writing this email to you to raise my concerns about certain issues. I would like to say before outlining my concerns that they do not reflect on you and that I am trying to conduct my actions fairly and honestly.
My first concern is that I still haven’t received a risk assessment relating to my pregnancy within the workplace. Having been officially made aware of my pregnancy in writing at 20 weeks, I have to admit I’m slightly worried that this procedure has not yet been conducted. I do realise that you are an extremely busy man, however, this risk assessment is a legal requirement and I do not want you to find yourself in trouble legally because we have not conducted it.
I have read through some Risk Assessment legislation and find that a lot of the risk assessment factors do not apply to me. I believe the only ones that do are outlined below –
· Lone Working
· No rest area available to take rest periods in
· Workstation becoming difficult to use with correct posture
I’m sure you will agree that the points I have outlined should make for a short risk assessment and that hopefully we can rectify these issues forthwith. I do realise that due to staff shortages lone working has recently been inevitable. However I am reaching a stage in my pregnancy where I no longer feel comfortable working alone for the majority of the time and would have hoped that alternative arrangements could have been made. Also through lone working, I cannot feasibly take rest periods as I am required 'front of house' for customers. Furthermore, there isn't anywhere in the office area to have a rest period.
I am finding that my back is suffering as I believe that my work station no longer accommodates my growing bump. I have had to alter my natural posture to fit around the desk and I believe that has put excess pressure on my joints.
My second concern is that although we have now agreed that I have been paid below the minimum wage since commencing my employment with the company, I haven't received any action statements in writing or a new contract to confirm what will be happening in regards to receiving back pay and also confirming my new hours of work. I believe this is vitally important for your own sake as my contract still states hours of work and rates of pay which are not on par with the National minimum wage and I would hate for this to cause any further trouble. Also, as you are fully aware, my maternity leave commences in six weeks and as yet you still haven't informed me of the total monies owed to myself and when I should receive them. Again, I am fully aware of the state of the business finances and would not expect the monies owed in a lump sum however, I feel it only fair that I should be consulted on when I should receive the money and in what increments. Being honest as I promised at the start of this email, I would prefer to receive the increments in increments over two months wages. I believe this could be a solution agreeable to both of us.
I am sorry that it has come to writing this email however, due to how quickly my maternity leave is coming around I would like all of these issues rectified before then and at the moment, I fear that they may not be concluded sufficiently before that date. I would like to re-iterate that my concerns are not a reflection on you but that I feel perhaps this email might gently prompt you to complete the actions that have been put off.
I sincerely hope that our working reltionship remains productive, professional and above all, friendly.
Ok ladies - is this ok? Any suggestions??